The Uganda Bureau of Statistics (UBOS) is a semi-autonomous body established by the Uganda Bureau of Statistics Act, 1998, to promote the production of reliable official statistics and ensure the development and maintenance of the National Statistical System (NSS). The mandate of the Bureau is the production, coordination and dissemination of official statistics.
The Bureau is seeking to recruit highly competent, motivated, results oriented, dynamic, team players of good character and high integrity to lead the business in the various positions indicated below:
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DIVISION OF COMMUNICATIONS AND PUBLIC RELATIONS
(LIBRARY, ARCHIVES, PUBLICITY, PROTOCOL AND CUSTOMER CARE, MEDIA AND DOCUMENTATION)
Role Definition: To market and increase awareness and access to UBOS programmes, activities, initiatives and products by its internal and external stakeholders in line with the Bureau’s corporate objectives.
Job Title : Senior Information Officer /Communications
Job Ref : UBOS/HRM-CPR/2015/01
Terms of Employment : Permanent
Salary Scale : UBOSP3
Reporting to : Manager Communications & Public Relations
KEY RESULT AREAS:
- Play leading role in formulation, planning, development and implementation of the Publicity and Community Mobilisation strategies that increase the UBOS visibility and support the Bureau’s core business;
- Coordinate the production of UBOS Communications, Advocacy(audio/ visual) and other Promotional Materials such as the UBOS Newsletter, UBOSBulletins, reports, Calendars, Brochures, Fliers and Documentaries;
- Develop and maintain strategic media partnerships to elicit support for and maximise impact of promotional objectives;
- Serve as the Media Liaison Person and take the lead in organising media outreaches, maintain a media contact database, organise Press Conferences, Briefings and Interviews;
- Organise and book Radio and TV Talks Shows and formulate talking points and other materials as needed for senior staff to be used for the talk shows in response to UBOS needs;
- Draft Communications and Advocacy talking points and speeches for senior managers and guest speakers as well as regular UBOS articles and press releases to be published in the media;
- Undertake daily media content analysis on UBOS, its programmes, activities and products as well as the reporting on and application of statistics in media reporting then document findings accordingly;
- Provide advice and expertise to directors, managers, senior officers and other communications staff on a range of Advocacy and Outreach issues, methods and approaches as well as anticipate and resolves Communications/Public Relations issues/problems;
- Coordinate, supervise and direct subordinate Communications staff, interns and volunteers;
- Undertake environmental scanning and evaluate results and impact of Communications activities and initiatives as well as report on developments, trends, perceptions and attitudes regarding the Bureau and the use of statistics; and
- Any other duties as may be assigned from the immediate supervisor from time to time.
MINIMUM REQUIREMENTS:
- A post graduate qualification in Communications, Journalism, International Relations, Public Administration, Public Policy, Business Administration, Information Science, Monitoring and Evaluation, Human Resource Management or related field; in addition to
- A Bachelor’s degree with honours in Mass Communication, Journalism, Media Studies, Public Relations, Customer Care, Videography, Photography, Film Studies, Library and Information Science, Graphic Arts, Liberal Arts, Languages and Literature, Publishing, Education or other related area.
EXPERIENCE AND OTHER REQUIREMENTS:
- At least 8 years’ demonstrated experience (3 at senior level) in the area of Communicationwith a reputable organisation or media house;
- Thorough knowledge of the communication and media landscape in Uganda;
- Ability to conceptualise, design and implement major communication campaigns;
- Ability to produce a variety of written and visual communications products in a clear and concise style;
- Ability to facilitating and encourage open communication in the team and communicate effectively;
- Ability to deliver oral presentations to various audiences;
- Ability to shows pride in work and in achievements;
- Evidence of professional competence and mastery of subject matter;
- Conscientiousness and efficiency in meeting commitments, observing deadlines and achieving results;
- Motivated by professional rather than personal concerns and showspersistence when faced with difficult problems or challenges;
- Ability to remain calm in stressful situations;
- Ability to take responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work; and
- Excellent negotiation, Communication, Interpersonal and Presentation Skills at high level with different stakeholders.
- Training in news writing and editing, proof reading, designing, online publishing and new media will be an added advantage.
- Membership of a professional journalism, public relations, tour and travel, protocol or customer care association will be another added advantage.
Job Title : Information Officer – Media and Documentation
Job Ref : UBOS/HRM-CPR/2015/03
Terms of Employment : Permanent
Salary Scale : UBOSP4
Reporting to : Senior Information Officer/Communications
KEY RESULT AREAS:
- Document UBOS and other activities of interest by stakeholders in the NSS through videography and photography;
- Produce edited activity videos, video clips and documentaries for screening at different UBOS and related meetings, workshops and exhibitions;
- Collate and analyses media coverage and produce a daily press digest about UBOS and her activities as well as reports and application of Statistics in the media;
- Research, write and distribute press releases to targeted media;
- Develop and maintain a UBOS digital photo and video gallery;
- Maintain the UBOS Social Media platforms such as Facebook, Twitter and YouTube;
- Prepare and supervise the production of promotional videos, photographs, films and multimedia programmes;
- Devise and coordinate photo opportunities;
- Take responsibility for the UBOS digital equipment;
- Liaise with the media and secure or provide digital content of specific interest to the Bureau;
- Call and facilitate media engagements including Press Conferences;
- Develop and maintain a Media Partners’ Database;
- Participate in the various Community Sensitisation programmes; and
- Perform any other related functions as may be assigned from time to time.
MINIMUM REQUIREMENTS:
- A Bachelor’s degree with honours in Mass Communication, Journalism, Media Studies, Public Relations, Customer Care, Videography, Photography, Film Studies, Library and Information Science, Graphic Arts, Liberal Arts, Languages and Literature, Publishing, Education or other related area; and
- At least 3 years’ demonstrated experience in Video Editing, Videography, Photography and Production in a reputable media institution or organisation.
- Training in Professional Video Production and Editing will be an added advantage.
- Experience in statistical production processes will be another added advantage.
Job Title : Information Officer/ Publicity
Job Ref : UBOS/HRM-CPR/2015/04
Terms of Employment : Permanent
Salary Scale : UBOSP4
Reporting to : Senior Information Officer/Communications
KEY RESULT AREAS:
- Develop content for the UBOS Advocacy and Publicity Materials, including the Newsletters, Bulletins, Corporate Wear and Calendars in line with the content outlines;
- Write and Edit In-house Magazines, Case Studies, Speeches, Articles and Annual Reports;
- Design and produce Artwork for the different Advocacy and Publicity Materials;
- Organise Events including Exhibitions, Open Days and Press Tours;
- Maintain and update information on the UBOS Website;
- Prepare and supervise the production of Publicity Brochures, Hand-outs and Direct Mail Leaflets;
- Develop and maintain a relevant Partners andStakeholder’s Database;
- Develop appropriate Advocacy and Publicity Work Plans, Multi-Format Messages, Presentations and Materials for the different UBOS field programmes
- Facilitate and participate in the different Publicity and Community Outreach programmes using different fora; and
- Perform any other related functions as may be assigned from time to time.
MINIMUM REQUIREMENTS:
A Bachelor’s degree with honours in Mass Communication, Journalism, Media Studies, Public Relations, Customer Care, Videography, Photography, Film Studies, Library and Information Science, Graphic Arts, Liberal Arts, Languages and Literature, Publishing, Education or other related area.
EXPERIENCE AND OTHER REQUIREMENTS:
- At least 3 years’ demonstrated experience in Writing, Editing and Production of Advocacy and Publicity Materials including Newsletters and Bulletins.
- Training in News Reporting, Features Writing,Proofreading, General Editing, Designing, Online Publishing and New Media will be an added advantage.
- Experience in statistical production processes will be another added advantage.
Job Title : Information Officer/ Protocol and Customer Care
Job Ref : UBOS/HRM-CPR/2015/05
Terms of Employment : Permanent
Salary Scale : UBOSP4
Reporting to : Senior Information Officer/Communication
KEY RESULT AREAS:
- Develop and manage programmes for the visiting missions from abroad;
- Supervise front office operations including customer care;
- Develop and maintain a Bureau visitors’ database;
- Manage all protocol issues including securing air-tickets, visas and confirmation of itineraries and travel for staff and visiting clients;
- Develop Customer Services policies;
- Provide technical input and handle participant relations at UBOS workshops, conferences and meetings;
- Participate in the various publicity and advocacy programmes of the Bureau; and
- Perform any other related functions as may be assigned from time to time.
MINIMUM REQUIREMENT:
A Bachelor’s degree with honours in Communication Studies, Development Studies, Secretarial Studies, Business Administration, Tourism,Social Sciences, Liberal Arts or other related area.
EXPERIENCE AND OTHER REQUIREMENTS:
At least 3 years’ working experience in the area of customer care and protocol in a reputable organisation. Shortlisted applicants will be required to exhibit evidence of the following competences:
- Communication skills that enable information flow, rendering of help and provision of advice to customers and liaising effectively with other professionals;
- Listening skills that enable them to understand exactly what customers require;
- Problem-solving skills;
- Confidence, patience, politeness, tact and diplomacy when dealing with difficult situations;
- Motivational skills and an ability to supervise and lead a team of customer service assistants;
- Creative thinking that enables them to come up with new ideas aimed at improving customer service standards;
- An ability to work well under pressure;
- Organisational and planning skills that enable them to develop customer service policies;
- Good personal presentation, especially when working with customers face to face; and
- Commitment to improving your own customer service skills on an ongoing basis.
- Membership of a professional journalism, public relations, tour and travel, protocol or customer care association will be an added advantage.
Job Title : Information Officer / Librarian
Job Ref : UBOS/HRM-CPR/2015/06
Terms of Employment : Permanent
Salary Scale : UBOSP4
Reporting to : Senior Information Officer /Information Management
KEY RESULT AREAS:
- Manage and account for all the UBOS Library and Resource Centre facilities;
- Ensure that UBOS information resources are accessible to interested UBOS stakeholders and the general public;
- Search standard reference materials, including on-line sources and the Internet in order to answer patrons’ reference questions;
- Conduct the continuous dissemination of UBOS information and publications;
- Analyse patrons’ requests to determine needed information and assist in furnishing or locating that information;
- Guide library patrons to search for information using databases;
- Keep records of circulation and materials;
- Check books in and out of the library;
- Explain use of library facilities, resources, equipment and services as well as provide information about library policies;
- Review and evaluate resource material, such as book reviews and catalogues, in order to select and order print, audio-visual, and electronic resources;
- Code, classify, and catalogue books, publications, films, audio-visual aids, and other library materials based on subject matter or standard library classification systems;
- Supervise, monitor and evaluate the junior staff of the Library;
- Initiate projects and programmes for the development of the Centre; and
- Participate in other UBOS projects and programmes as may be required from time to time
MINIMUM REQUIREMENTS:
A Bachelor’s degree with honours in Library and Information Science plus Computer Literacy.
EXPERIENCE AND OTHER REQUIREMENTS:
At least 3 years’ experience in the operation of library information services with interest in statistical issues.
Job Title : Information Officer / Archivist
Job Ref : UBOS/HRM-CPR/2015/07
Terms of Employment : Permanent
Salary Scale : UBOSP4
Reporting to : Senior Information Officer /Information Management
KEY RESULT AREAS:
- Assemble, catalogue, preserve and manage valuable collections of historical information;
- Develop as well as implement the Information and Archives Strategy and policies in line with the Communication Policy and Strategy;
- Evaluate, select, retrieve and arrange archive materials;
- Store and preserve perishable documents;
- Make the archives accessible to a wide range of users;
- Develop and maintain an archives database of all UBOS information and information related materials, including Questionnaires, Training Manuals and Reports;
- Establish and maintain a multi-media archive system for all UBOS Information Records and Documentation;
- Develop and implement a programme for the regular display and exhibition of UBOS archive products;
- Respond to archival requests;
- Negotiate the acquisition of new archival collections;
- Supervise subordinate staff;
- Participate in other UBOS projects and programmes as may be required from time to time;
- Promote the significance and increase staff and public awareness of the archives; and
- Perform any other related programmes as may be required from time to time.
MINIMUM REQUIREMENTS
A Bachelor’s degree with honours in Records and Archives Management or Library and Information Science plus Computer literacy.
EXPERIENCE AND OTHER REQUIREMENTS,
At least 3 years’ experience in the operation of Archives Services, Library Services or Information Management with interest in statistical issues.
MODE OF APPLICATION:
If you believe you fit the required profile, please submit your application by close of business on Friday July 03, 2015. All applicants must indicate on their Letters of Application their postal, email and telephone contacts as well as the relevant Job Title and Reference Number. A Curriculum Vitae (CV) with names and full contact details of three credible referees should be attached. Also attached should be relevant copies of academic transcripts and certificates. The applications, which may alternatively be sent by email to hr@ubos.org should be addressed to:
The Deputy Executive Director – Corporate Services
Uganda Bureau of Statistics
Plot 9, Colville Street
P.O Box 7186
Kampala
UGANDA.
Only shortlisted candidates shall be contacted and any sort of canvassing will lead to automatic disqualification.
UGANDA BUREAU OF STATISTICS IS AN ALL-EQUAL EMPLOYMENT OPPORTUNITY ORGANIZATION
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